{"id":9783,"date":"2026-07-29T06:24:45","date_gmt":"2026-07-29T06:24:45","guid":{"rendered":"https:\/\/pariswells.com\/blog\/?p=9783"},"modified":"2026-07-29T06:24:46","modified_gmt":"2026-07-29T06:24:46","slug":"power-bi-external-sharing-options-fabric-capacity-f64","status":"publish","type":"post","link":"https:\/\/pariswells.com\/blog\/research\/power-bi-external-sharing-options-fabric-capacity-f64","title":{"rendered":"Power BI External Sharing Options (Fabric Capacity &lt; F64)"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This document outlines two viable options for sharing Power BI content with external users when you have a Fabric capacity below F64. External users will only have Viewer access and will not build their own reports.<\/p>\n\n\n\n<h1 class=\"wp-block-heading\">Option 1 \u2014 Invite Clients as Entra ID (Azure AD) B2B Guest Users<\/h1>\n\n\n\n<ul class=\"wp-block-list\">\n<li>How it works:<\/li>\n\n\n\n<li>&#8211; Invite external users as Guests in your tenant.<\/li>\n\n\n\n<li>&#8211; Share the Power BI App or report with them.<\/li>\n\n\n\n<li>&#8211; RLS applies based on their identity.<\/li>\n\n\n\n<li>Licensing under F2:<\/li>\n\n\n\n<li>&#8211; Guests must have a Power BI Pro or PPU license to view content in the Power BI Service.<\/li>\n\n\n\n<li>&#8211; You can let them Bring Their Own License (BYOL) or assign a Pro\/PPU license in your tenant.<\/li>\n\n\n\n<li>Pros:<\/li>\n\n\n\n<li>&#8211; Native Power BI experience; works with Apps and RLS; no custom development.<\/li>\n\n\n\n<li>Cons:<\/li>\n\n\n\n<li>&#8211; Requires license for each external viewer; requires guest account management.<\/li>\n<\/ul>\n\n\n\n<h1 class=\"wp-block-heading\">Option 2 \u2014 Power BI Embedded (App Owns Data)<\/h1>\n\n\n\n<ul class=\"wp-block-list\">\n<li>How it works:<\/li>\n\n\n\n<li>&#8211; Embed reports in a secure web portal or app.<\/li>\n\n\n\n<li>&#8211; Users do not sign in to Power BI; your app authenticates them and generates an embed token with Effective Identity for RLS.<\/li>\n\n\n\n<li>Licensing under F2:<\/li>\n\n\n\n<li>&#8211; External users need no Power BI license at all.<\/li>\n\n\n\n<li>&#8211; You pay for Fabric capacity (F2 covers this scenario).<\/li>\n\n\n\n<li>Pros:<\/li>\n\n\n\n<li>&#8211; No license friction for external users; full control over UX and branding; scales well for many clients.<\/li>\n\n\n\n<li>Cons:<\/li>\n\n\n\n<li>&#8211; Requires custom app development; you manage authentication and token generation.<\/li>\n<\/ul>\n\n\n\n<h1 class=\"wp-block-heading\">Important Note<\/h1>\n\n\n\n<p class=\"wp-block-paragraph\">Embedding Power BI reports in SharePoint Online using the Power BI web part does NOT support Azure B2B guest users. Guests will see a loading spinner but the report will not render. Therefore, SharePoint embedding is not a viable option for external clients.<\/p>\n\n\n\n<h1 class=\"wp-block-heading\">Licensing Summary<\/h1>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td>Option<\/td><td>External User License Needed?<\/td><td>Notes<\/td><\/tr><tr><td>B2B Guest (Power BI Service)<\/td><td>Yes (Pro or PPU)<\/td><td>BYOL or assign in your tenant<\/td><\/tr><tr><td>Embedded (App Owns Data)<\/td><td>No<\/td><td>Covered by your Fabric capacity<\/td><\/tr><\/tbody><\/table><\/figure>\n","protected":false},"excerpt":{"rendered":"<p>This document outlines two viable options for sharing Power BI content with external users when you have a Fabric capacity below F64. 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