Posts Tagged ‘Outlook’

Symptoms:

  • Missing captions in Outlook tree navigation pane
  • Outlook Ribbon is missing Buttons
Cause:
  • Custom VDM file created for each folder Highlighted in
  • FileSite  ( NOTE: Only applicable to Outlook 2013 and later ) 
Solution:
Pre 9.3.2  : Apply CSAR 2384
9.3.2 and later : Fixed (no need for CSAR)
 

Symptoms:

  • Black boxes on the
  • EM Toolbar
Cause:
  • GDI+ object leak in
  • EM Toolbar
  • component
Solution:
Pre 9.3.2: NT – 60478 resolved in CSAR 2419v5
9.3.2: Fixed
10: Not applicable

 

Symptoms:

  • Black boxes on Outlook buttons
  • Sections of Outlook appear white
  • Distorted Outlook tree pane
  • Emails opening with blankcontent
  • Missing navigation panels
  • Outlook crashing
 
Cause: Memory leak in Outlook 2016 or 365
 
Solution:
  • As diagnosed by Microsoft, the symptoms manifests when Outlook uses more than 1.6 GB of virtual memory.
  • The fix for this specific issue is planned to be released in 3 patches.
  • The first part was released in March via update KB3178668, part two was released in June with KB3191932 and a third patch TBD.
 
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Symptoms:

  • Hang on Receiving Emails
  • Delay or Hang when typing
Cause 
  • Inbox Filer

Solution:
Fixed in 9.3.1 and later (NT-53826)
Process threads are now set with a lower priority to improve desktop client performance

Symptoms:

  • Hang on Sending emails
  • Hang on launch of Outlook
  • Outlook not responding in Outlook Title bar
 
Cause:
Sent Filer

Solution:
Pre 9.3.2:
Disable Sent Filer on client ( Disable Sent Filer = TRUE)
9.3.2:
Sent Filer disabled by default
10:
Removed Inbox and Sent Filers
Install CSAR 2300v2 on WCSE 9.3.1
 

Symptoms:

  • Hang on scrolling Inbox
  • Delay when using arrows
  • Delay on Send
  • Delay when clicking inside
  • EMM toolbar
 
Cause:
Suggested Filing Database (SDF)
 
Solution:
Pre 9.3 ( iwovefsdb.sdf )
SDF > 2 MB = problems
Control the size of the SDF
Location of SDF (local vs network drive)
 
9.3 – 9.3.2 ( imanefsdb.sdf )
DisableDefaultSuggestion : 2
Caveat: Manual Suggestions
 
10 ( imanefsdb.sdf )
Optimized suggested filing algorithm
MAPI instead of OOM
 

Symptoms:

  • Delay when opening or
  • closing emails
  • Outlook Not Responding
  • Blue circle appears
 
Cause: IsMessageFiled function
 
Solution:
Pre 9.3
ShowEMToolbarOnReadEMail : 0
Doesn’t load EM toolbar
 
9.3.1 – 9.3.2
 Optimized the IsMessageFiled function
10
Fast launch due to removing of 3rd party component
 
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For a new deployment we needed for Outlook to show the Task’s ToDo List on the Outlook Home Screen

 

 

 

 

 

 

I couldn’t find this documented anywhere so I have to monitor the Outlook.exe during the change to find out what Registry Key it changed

Location

HKEY_CURRENT_USER\Software\Microsoft\Office\16.0\Outlook\Preferences

Item : PinMail

Type : Dword

Value : 4

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With the increase attack on 365 subscriptions without two factor enabled its good to check when a rule actually got added. This cannot be done with powershell you will need to perform with MFCMAPI

Download the latest MFCMAPI of 32bit or 64bit ( depending on your Office/Outlook version ) release here

You can do this on the User’s computer who should already have Outlook installed or you can create an Outlook profile as the user you would like to check the rule for on another PC. You can also create an Outlook Profile as an Administrator and give yourself full access to the User’s Maibox

Open MFCMAPI , Open the Profile , then go to Session and Logon

Double click on the account

Open the Root Folder and Navigate to here and right click on Inbox and Choose Open Associated Contents Table

The rule will look something like this , Message Class : IPM.Rule.Verson2.Message

Double click on this

Then find the following Name and check the value to confirm its the right Rule

Then Use this Rule to find the Date Created
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So you are fully up-t0-date with Outlook however you are having issues with performance

  1. The first thing Microsoft 365 support will do it recreate your profile, and also recreate your OST , so make sure you have done this

  2. Next they will get you to run this :  Microsoft Support and Recovery Assistant for Office 365 (also known as ‘SaRA’). If will give you a list of problems you can work towards resolving

  3. Make sure you upgrade to 64bit Version of Office

Outlook display issues only affect 32-bit versions of Office. Normally, 32-bit applications can only access 2 GB of memory that all 32-bit apps share. Outlook appears to handle this limit poorly, making it unusable once available memory dips below what Outlook requires to run smoothly.

To see how much memory is available for Outlook, try the VMMap Sysinternals tool, which shows the private bytes or memory distributed for a process that cannot be shared. VMMap shows the bit version of Outlook, as well. For 32-bit Outlook, a number at 250,000 K or less is bad.

Use the following registry setting to prevent add-ins from using the extra memory available from LAA mode. Change the xx to 15 for Outlook 2013 or 16 for Outlook 2016:
HKEY_CURRENT_USER\Software\Microsoft\Office\xx.0\Outlook\ReserveHighAddressRange DWORD Value ‘1’

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Recently had a user not be able to delete items from another Users exchange Mailbox ( 2010 )  apart from having full permissions to the Mailbox 

Exchange 2010 Mailbox has a 30GB limit of the Recoverable Items Folder

To find this current quota run : 

Get-MailboxFolderStatistics -Identity %username% -FolderScope RecoverableItems | Format-List

To delete them , run : 

Search-mailbox -identity %username% -SearchDumpsterOnly -DeleteContent

If you can’t find Search-Mailbox , you need to assign the below role to the user and restart exchange shell

New-ManagementRoleAssignment –Role "Mailbox Import Export" –user "administrator"

 

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Recently had a user who’s accepted meeting requests were going straight to their Deleted items instead of being displayed in their Inbox

  • Checked in Mail and Calendars settings in Outlook which all were the default
  • Checked Delegate Permissions for the user
  • Check the Rules inside of Outlook Nothing there

Closing all Outlook windows and trying this again , the accepted meeting request still went the deleted items in Webmail which showed this was server side not Outlook/Client Side.  

Turns out there was a specific Webmail Server side Inbox rule/filter doing this which was not displayed in the Outlook Client. Disabling this resolved the issue

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Mimecast Guide

Azure Microsoft Guide

Create a Distribution Group in Office 365, this will be to Add the users to you want enable SSO on , add Users 

Make sure Mimecast is Synced with Office365 AD – Services -> Directory Synchronization ( Connect to 365 ) 

Perform manual sync in Mimecast to download user and group

Azure

On Azure – Got o Azure Active Directory, All Application find:  Mimecast Personal Portal

Next Single Sign-On

Sign on URL : https://au-api.mimecast.com/login/saml

Identifier : https://au-api.mimecast.com/sso/%Customer ID% per Mimecase User Guide

Reply URL : https://au-api.mimecast.com/login/saml

User Identifier : user.mail

Azure AD Properterties : User assignment  required No 

Mimecast

Configuring Mimecast-Personal-Portal for single sign-on

1.In a different web browser window, log into your Mimecast Personal Portal as an administrator.

2.Go to Services > Applications.

3.Click Authentication Profiles.

4.Click New Authentication Profile.

5.In the Authentication Profile section, perform the following steps:

a. In the Description textbox, type a name for your configuration.

b. Select Enforce SAML Authentication for Mimecast Personal

c. As Provider, select Azure Active Directory.

d. In Issuer URL textbox, paste the value of Azure AD SAML Entity ID : https://sts.windows.net/434324324342343242323442/ which you have copied from Azure portal.

e. In Login URL textbox, paste the value of Azure AD Single Sign-On Service URL : https://login.microsoftonline.com/434324324342343242323442/saml2 which you have copied from Azure portal.

f. In Logout URL textbox, paste the value of Sign-Out URL which you have copied from Azure portal.

g. Open your Downloaded Azure AD Signing Certificate (Base64 encoded) in notepad downloaded from Azure portal, copy the content of it into your clipboard, and then paste it to the Identity Provider Certificate (Metadata) textbox.

h. Select Allow Single Sign On.

i. Click Save.

Now Add a New Application Settings to Application and Link the Group you created in the first step to use this New Authentication Profile

Issues

reply address ‘https://au-api.mimecast.com/login/saml’ does not match the reply addresses configured for the application: ‘https://au-api.mimecast.com/sso/’.

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On setting up a new surface for a user , which was enabled for modern authentication MFA 2fa in 365 , when asked in Outlook for Need Password the login prompt would come up blank and disappear.

  • Signing out and back in to Outlook did not fix this
  • Proxy Configuration was checked

**** Update ***** Make sure you have the following Reg Keys

[HKCU\SOFTWARE\Microsoft\Office\16.0\Common\Identity\DisableADALatopWAMOverride] – REG_DWORD “1”

[HKCU\SOFTWARE\Microsoft\Office\16.0\Common\Identity\EnableADAL] – REG_DWORD “1”

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Recently had a user who was sending emails with the following displayed in Outlook

I thought this issue and error was displaying when a user emailed back his email , however later I found out this was actually the error that showed when he created a new message using the signature

The issue was the email signature was referencing a server share and the PC was not on the domain

To fix this if you manually copy the images to the local machine you can edit the .htm file in the signature folder then find the HTML which references the incorrect image location and reference the new location where you saved the images to

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